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Utilizing PowerPoint for Team Building Exercises

Tom Wright  •  Updated Dec 12, 2021

Are you trying to craft a solid team building PowerPoint presentation? We examine the necessary components for a successful PowerPoint, as well as the best team-building programs to keep your audience members engaged.

Table of Contents

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Are you trying to craft a solid team building PowerPoint presentation? We examine the necessary components for a successful PowerPoint, as well as the best team-building programs to keep your audience members engaged.

How Do You Build a Team Presentation?

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When you build a team presentation, every action should go toward providing value. The presentation is about the audience and the team. It should inspire others to apply their treasures and talents toward a higher goal. As you develop the visual aids and content for the presentation, consider the following elements.

Open with a Hook

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If you want to capture the minds of the audience, you need a strong opening. There are different ways to introduce the team-building topic. You could start with a story, motivational quote, or an impactful statistic.

A story is effective because it appeals to the emotions of the audience. It provides a real-life example to inspire the audience to take action. Do not make the story too long. You do not want to lose the attention of the listeners.

Quotes are another presentation opener strategy that provides proof behind the theme. It could be a customer testimonial or a quote from a famous leader.

Statistics tell a deep story, which is why they can serve as another tool to move the team. This data could be a metric the company uses to measure success. No matter what piece of information you use, it should somehow enhance the presentation’s theme.

Center the Presentation Around One Powerful Theme

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The theme of the presentation is one of the essential components of the presentation. It is the engine that guides the audience toward a positive outcome. As you build the team presentation, you should only use one theme. If you go multiple directions with the theme, you will confuse the audience.

Once you identify the theme, every piece of the presentation should support the idea. Each slide, statistic, graphic, and bullet point should contribute to the presentation’s theme. When you build out each subtopic for the presentation, you should clearly define how it powers the theme. Here are some theme examples you can use for the presentation:

  • Healthy communication (written, verbal, nonverbal)
  • Optimal workplace culture and behaviors
  • How to mesh with different working styles and personality styles
  • How to handle conflict in a healthy way
  • Step-by-step problem-solving process
  • How to collaborate with people who have a different viewpoint as you
  • How to be creative and brainstorm effectively

Utilize Team Building Photos and Videos

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A message without proof or data is worthless to your audience. An excellent strategy to show proof is through illustrations and videos. Not only does this media keep the audience engaged, but it also makes it easy for conceptual understanding.

Everybody in the audience has a different learning style. Therefore, it is critical to sprinkle different types of examples into the presentation. Apart from pictures and videos, you can use graphs, quotes, and other animations.

Build the Presentation with a Simple (But Effective) Template

A bland set of slides can lose the audience’s attention quickly. While you should mix up the visual aids, your presentation flow should be smooth and consistent. Whether you use a team building PowerPoint presentation, Google Slides, or online services, you have access to thousands of templates waiting for you. Utilize the slides to divide your subtopics and support the theme effectively.

Background and color text are also small details. Pick a color combination that allows the audience to read everything easily. Their attention is critical, so you do not want to lose engagement over the text font or color.

Conclude the Presentation with a Strong Punch

The final wrap-up will be the last words you communicate to the audience, so it needs to be your best moment. Your audience should feel like you are having an intimate conversation with them. Every listener should feel like you care.

For the team presentation conclusion, begin by summarizing the theme or the key points. Reiterate your primary message and explain why it is important. It should inspire the audience to take action toward being a better team member and leader. You could highlight an effective call-to-action, which will incentivize the audience to hone their skills right away.

Another strategy is to refer back to the beginning of the presentation through a “circle back” approach. All the methods we described at the beginning can also apply here. When you integrate a familiar thought from the beginning of the presentation, the audience will better retain the information.

A story or anecdote is another way to end on an emotional note. If you want the audience to remember the lessons clearly, a story can hammer the point home. You could also end with an image or video. Here are some examples of stories or anecdotes that can communicate the team building concept:

  • A team with diverse backgrounds that overcame a challenge
  • The story of a struggling employee who pushed through to become a leader of an organization
  • A team that partnered cross-functionally to achieve a tight deadline
  • A team that developed a new concept, idea, or product that shaped the future of an organization
  • The story of how an unlikely leader took the initiative of a key project

How Do You Introduce a Team Building Activity?

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Team building activities are a crucial part of the presentation. The audience cannot sit back and listen to you speak the entire time. They need to get involved with the presentation so they can apply the concept of team building.

Characteristics of a Team Building Activity or Program

As you prepare to introduce your team-building activity, it is essential for it to have the four following characteristics: meaningful experience, interactive and fun, leadership-driven, and educational.

A meaningful team-building activity means the entire group is engaged, so the best team building activities can pique the interest of all participants. If you can get people excited about growing and developing through the activity, it will be a success.

A fun team-building activity also tries to be meaningful. However, the bottom line is you do not want the group to be bored. The activity should be a different twist on a fundamental concept. It should push people out of their comfort zone in a no-pressure manner.

Quality team-building activities have a strong leader to orchestrate the activities. This person will most likely be the presenter or one of the assistants. The team-building activity facilitator can be the difference between a good and bad program, so you must get it right.

The team-building activity participants should also carry a strong lesson home. Engaging and interacting with the team-building program should provide a lesson that each person can apply to their work. Perhaps they learn leadership lessons that equip them with the tools to lead a team.

What Are Team Building Examples for a PowerPoint?

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Now that you know how to build a team presentation and introduce the activity, you have to choose the right program. Below are some of our favorite team-building examples that you can add to your PowerPoint presentation.

Beach Ball

This team-building activity is perfect for a group that does not know each other too well. First, write a variety of icebreaker questions onto a beach ball. You start the activity by tossing the ball around to the group. When someone catches the ball, they answer the question that their finger points to. Examples of questions for this activity include:

  • What is your proudest accomplishment?
  • Who has had the biggest influence on you so far?
  • What is your middle name?
  • If you were an animal, what would you be?
  • What is one thing that most people don’t know about you?
  • What is your favorite movie, and why?
  • What do you like to do in your spare time?
  • If you were a fruit, what would you be?
  • How would you describe yourself in one word?
  • How do you want to be remembered?
  • What motivates you?
  • What was your dream job when you were growing up?

The lesson to learn here is that each person has more depth to their personality beyond their job title. Everyone is also motivated by something different. When we take the time to learn about others’ passions and motivations, we can build them up.

Egg Drop

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This team-building activity is an excellent way to build connections with other team members. It could get messy with an egg drop, but it serves as a good breather away from the presentation. You start the activity by establishing two teams. Each team has the task of constructing an egg package that can support a drop of eight feet. The facilitator can decide the tools provided.

Once the structures are complete, the teams must get together to develop a 30-second pitch. They must explain the thought process behind their package. The presentation should also communicate why and how the supporting package will work.

This team-building activity not only teaches communication but also brings the team members closer. When everyone rallies behind a common goal, it is amazing to see what they accomplish.

Two Truths and a Lie

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This team-building activity adds an interesting twist to the presentation. Start by having the different participants write down two truths and a lie on a piece of paper. Then, everyone will take a turn to read the three statements. The group can then guess what the truth is. Sometimes you will be surprised at what you find out about a person in the group.

The exercise is great because it allows your team members to break the ice. You can find unique things about your co-workers, which will help bring you closer to one another. When the teams have better chemistry, they can accomplish more together.

Mini Scavenger Hunt

There are multiple ways to integrate a scavenger hunt into the presentation. A scavenger hunt will engage the team members and incentivize them to collaborate. Depending on the amount of space you have, you could place the clues around the room or the entire building.

Divide everyone into small groups of 3-6 people, and then position various objects around the building or room. The first group to find all the items will win. You could also plant “eggs” throughout the presentation slides and award the people who notice them. This format of the game will require you to announce it at the beginning.

This game promotes creative problem solving within the group. It will enable the team members to step outside their comfort zone and think about things differently.

Name Recognition Juggling

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This team-building activity is another effective option for new groups. Instruct the team members to form a circle and then throw a ball at one of them. Each time a person throws a ball to another, they have to say their name. To make it interesting, you can continue to introduce new balls until the group has to use all its concentration.

Final Wrap Up

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An organization is only as good as its people and its teams. When everyone is on the same page, anything is possible.

Instilling strong team leadership skills starts with a solid presentation. We examined the critical factors that go into building and delivering the presentation, and it all comes down to the following things:

  • Begin with a strong punch to hook the audience
  • Build the presentation around a single, strong theme
  • Incorporate value-added photos, videos, graphs, quotes, and visual media
  • Use a simple template or format
  • End the presentation with something memorable

Your teams can achieve anything with the right chemistry. When you provide value through a solid team-building presentation, your people can maximize their true talents.